Description:

• Collect, review, and validate Daily Job Reports and labor hours
• Post data into Smartsheet to feed project control logs and maintain client visibility
• Track equipment inspections and maintain safety documentation
• Support scheduling activities including 3-week lookahead and resource allocation
• Assist with Procore document management, RFIs, and drawing sets
• Support billing, pay applications, and change order tracking
• Reconcile labor hours against budgeted tasks and project schedules
• Monitor % complete vs. projected revenue and transfer values to pay applications (AIA G702 / A1A forms)
• Ensure accuracy of invoices and consumption-based billing projections
• Track and follow up on change orders and purchase orders to ensure approvals and adjustments are processed
• Maintain financial reporting dashboards and present key data to PM/superintendent for decision-making
• Act as a bridge between field crews and project management team

Day-to-Day Responsibilities

• Monitor and update project logs, RFIs, and schedules
• Coordinate with field crews to ensure data accuracy and timely reporting
• Validate labor hours and ensure proper allocation to tasks
• Track and manage change orders, purchase orders, and timesheets
• Maintain project documentation in Procore, Smartsheet, and related systems
• Reconcile financial data, including revenue projections, pay applications, and invoicing accuracy
• Provide support for superintendent and PM by managing administrative tasks
• Assist with preparation for client meetings and project reviews