Purpose of this job
The Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks. Work as liaison between the local Region and Red Bull Distribution Company’s (RBDC’s) Finance and Human Resources Service Center. OAs embody the RBDC Values (Professionalism, Focus, Passion, & Responsibility).
key responsibilities
MANAGING EXPECTATIONS
Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations)
Human Resources, Finance and Sales support functions
EXECUTION
Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations.
Provide support to the RBDC Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries.
Perform the Encompass Route Accounting System (“Encompass”) Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected.
Act as a key partner to the Talent Business Partner (TBP) by consulting on questions regarding key HR policies and procedures.
Assist RBDC Talent Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, uniform ordering and tracking and answering general HR process or policy questions.
Professionally answer all incoming office phone calls and ensures all calls are directed accordingly.
Ensure proper filing and follow proper record retention policy of pertinent documents.
Plan, coordinate and organize various meetings and events.
Code and obtain GSM approval for all Operating Expenses.
Support sales with Tell-Sell calling duties (where applicable).
Adhere to proper state and federal record retention and posting guidelines.
Other duties as may be assigned.
BUILDING SUCCESS
Work collaboratively across the organization and share best practices
Lead by example and adhere to Company standards & Red Bull Values
Maintain a professional representation of the company and Red Bull brand when in the market
minimum experience and qualifications
High School Diploma or GED required
Strong verbal and written communication skills
Strong mathematical skills
Strong technical skills with smartphone technology
Strong organizational skills as demonstrated by an ability to set and handle multiple priorities
Exceptional time management skills and punctuality
Proficiency in Microsoft Office
Fluent in English
preferred experience and qualifications
Prior customer service, human resources, office management, and accounting experience preferred
Direct Store Delivery or Route Accounting experience a plus
Additional language skills an advantage
PHYSICAL REQUIREMENTS
Employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
Employee frequently is required to walk and sit.
Employee is occasionally required to stand and stoop, kneel, crouch, or crawl.
Employee must occasionally lift and/or move up to 25 pounds as needed.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
Exposed to moving mechanical parts and outside weather conditions
Noise level in the work environment is usually moderate