Your Impact

Your responsibilities will include, but are not limited to the following:

§ Act as Primary Receptionist

§ Continuously interface with admins and Office Services team to coordinate meeting times, deliveries, and ensure all morning breakfast and lunch meetings have a timely set-up

§ Reception duties include: answering inquiries and obtaining information for general public, clients, visitors and informing employees of visitor arrivals

§ Pre-registering clients & guests when needed.

§ Monitor Daily Report calendar to keep abreast of all meetings and their start/finish

§ Maintain 26th floor pantry (ensure milk is stocked, clean up, load /unload dishwasher, etc.)

§ Maintain pantry and supply inventories

§ Proactively ensure conference rooms are cleaned up promptly after meetings, set up with cold drinks and ready for use

§ Maintain catering request forms for scheduled meetings

§ Maintain records of all submitted invoices in Excel database

§ Create, manage and submit Gift and Entertainment forms for all team members

§ Provide general administrative support

o Maintain Outlook Calendar

o Schedule domestic and international travel/ itinerary coordination

o Screen incoming calls and correspondence

o Answer phones, take messages and field any routine questions

o Ensure appropriate materials for meetings are gathered and prepared