PURPOSE OF THIS JOB

The Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks. Work as liaison between the local Region. Finance and Human Resources Service Center. OAs embody the RBDC Values (Professionalism, Focus, Passion, & Responsibility).

KEY RESPONSIBILITIES

MANAGING EXPECTATIONS

· Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations)

· Human Resources, Finance and Sales support functions

EXECUTION

· Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations.

· Provide support to the RBDC Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries.

· Perform the Encompass Route Accounting System (“Encompass”) Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected.

· Act as a key partner to the Talent Business Partner (TBP) by consulting on questions regarding key HR policies and procedures.

· Assist RBDC Talent Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, uniform ordering and tracking and answering general HR process or policy questions.

· Professionally answer all incoming office phone calls and ensures all calls are directed accordingly.

· Ensure proper filing and follow proper record retention policy of pertinent documents.

· Plan, coordinate and organize various meetings and events.

· Code and obtain GSM approval for all Operating Expenses.

· Support sales with Tell-Sell calling duties (where applicable).

· Adhere to proper state and federal record retention and posting guidelines.

· Other duties as may be assigned.

BUILDING SUCCESS

· Work collaboratively across the organization and share best practices

· Lead by example and adhere to Company standards

· Maintain a professional representation of the company and brand when in the market

MINIMUM EXPERIENCE AND QUALIFICATIONS

· High School Diploma or GED required

· Strong verbal and written communication skills

· Strong mathematical skills

· Strong technical skills with smartphone technology

· Strong organizational skills as demonstrated by an ability to set and handle multiple priorities

· Exceptional time management skills and punctuality

· Proficiency in Microsoft Office

· Fluent in English

PREFERRED EXPERIENCE AND QUALIFICATIONS

· Prior customer service, human resources, office management, and accounting experience preferred

· Direct Store Delivery or Route Accounting experience a plus

· Additional language skills an advantage