key responsibilities

· Assemble, maintain and distribute all company fleet related files such as fleet records, insurance, registration and permitting of all company vehicles

· Work closely with the Fleet Management Company daily in regards to fleet records and processes

· Maintain user list for all fleet related systems

· Audit Holman Insights and other Fleet Management systems at least weekly

· Maintain, monitor, and manage vehicle titles, license and registrations and is current in data base.

· Maintain certificates of insurance (COI) and vehicle insurance cards

· Assist with managing, receiving and distribution of new vehicles.

· Set up and manage all new vehicles and drivers within the suite of Fleet Management Systems

· Perform periodic vehicle inventory audit and ensure fleet inventory database is up to date and kept current in fleet management system

· Create, Prepare and disseminate periodic reports

· Assign all company vehicles and maintain company vehicle data base when changes occur

· Create and deactivate fuel cards in conjunction with maintaining the fuel card data base. Assign and manage fuel pin numbers for vehicles and new/terminated employees

· Customer Service champion, maintain a positive relationship with all fleet customers and partners

· Perform other duties and special projects as assigned but not limited to Fleet department

· An Analyst at heart

· Up to 10% travel

minimum experience and qualifications

· Minimum of 2 years’ of administrative experience

· Maintain a valid driver’s license and reliable source of transportation

· Excellent communication skills (verbal and written), ability to communicate to all levels in the organization.

· Strong interpersonal and organizational skills, able to work effectively in a diverse work group.

· Intermediate to Advanced level of proficiency with Microsoft Office to include Outlook e-mail, Microsoft Excel, Word and PowerPoint.

· Must be approachable, teachable, a team player able work with a national team

· Possess analytical and troubleshooting skills

physical requirements

· Employee is regularly required to use hands and fingers to handle, or feel; reach with hands and arms; and talk or hear.

· Employee frequently is required to walk and sit in office and warehouse environments

· Employee is occasionally required to stand and stoop, kneel, crouch, or crawl.

· Employee will periodically lift and/or move up to 15 pounds as needed.

· Specific vision abilities include close and distance vision, peripheral vision, depth perception, and ability to adjust focus.

· Exposed to moving mechanical parts and outside weather conditions on occasion

· Noise level in the work environment is usually office moderate