Description:
- Collect, review, and validate Daily Job Reports and labor hours
- Post data into Smartsheet to feed project control logs and maintain client visibility
- Track equipment inspections and maintain safety documentation
- Support scheduling activities including 3-week lookahead and resource allocation
- Assist with Procore document management, RFIs, and drawing sets
- Support billing, pay applications, and change order tracking
- Reconcile labor hours against budgeted tasks and project schedules
- Monitor % complete vs. projected revenue and transfer values to pay applications (AIA G702 / A1A forms)
- Ensure accuracy of invoices and consumption-based billing projections
- Track and follow up on change orders and purchase orders to ensure approvals and adjustments are processed
- Maintain financial reporting dashboards and present key data to PM/superintendent for decision-making
- Act as a bridge between field crews and project management team
Day-to-Day Responsibilities
- Monitor and update project logs, RFIs, and schedules
- Coordinate with field crews to ensure data accuracy and timely reporting
- Validate labor hours and ensure proper allocation to tasks
- Track and manage change orders, purchase orders, and timesheets
- Maintain project documentation in Procore, Smartsheet, and related systems
- Reconcile financial data, including revenue projections, pay applications, and invoicing accuracy
- Provide support for superintendent and PM by managing administrative tasks
- Assist with preparation for client meetings and project reviews