POSITION 1: SAFETY PROGRAMS COORDINATOR

Job Title: Safety Programs Coordinator

Department: Safety

Position Type: Full-Time

FLSA Status: Non-Exempt

Reports To: Director of Safety – Operations

Job Summary

The Safety Programs Coordinator supports the development, maintenance, and implementation of company safety programs and systems. This role is execution-focused and detail-oriented, serving as the backbone for safety program documentation, KPA system administration, training records, and program lifecycle management. The Coordinator ensures accuracy, organization, and follow-through across safety programs while collaborating closely with Safety leadership and training teams.

Core Responsibilities

Safety Program Support & Maintenance

• Assist in the development, review, revision, and maintenance of safety programs, procedures, and policies
• Maintain organized program folders, version control, and change documentation
• Track program review schedules, action items, and updates
• Support cross-department collaboration when safety program changes impact operations, HR, or project teams

Safety Software (KPA) Administration

• Build, edit, and maintain KPA forms, workflows, notifications, data lists, dashboards, and assets
• Maintain KPA databases including employees, projects, SDSs, toolbox talks, and training resources
• Assist with safety software implementation, configuration, and continuous improvement
• Support users with KPA navigation, tutorials, and basic troubleshooting

 

Training Records & Compliance Support

• Maintain training records and verify certification accuracy (OSHA, CPR, Certified General, etc.)
• Log training, issue certificates (digital and physical), and distribute as required
• Run and audit training reports for accuracy, correct errors and omissions
• Support training staff to ensure system accuracy and compliance tracking

Administrative & Process Support

• Develop schedules, task lists, and tracking tools for safety program maintenance
• Schedule and participate in meetings related to program updates
• Assist with improving internal safety department processes and management systems

Required Qualifications

Knowledge, Skills & Abilities

• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Ability to work independently and in team environments
• Professional written and verbal communication skills
• Ability to maintain confidentiality of company data
• High proficiency with Microsoft Office (Word, Excel, Outlook, Teams)
• Technical writing and document control skills

Education & Experience

• Prior experience in construction safety, safety administration, or compliance preferred
• Familiarity with safety programs and documentation (IIPP, policies, procedures)
• Experience with safety management software (KPA or similar) preferred
• College degree preferred but not required